1. Who We Are

We are a sports coaching provider delivering sessions to children through schools, holiday clubs, and other venues. This privacy policy explains how we use and protect any personal information we collect.

2. What Information We Collect

We may collect the following:

• Parent/guardian name and contact details (email, phone number)

• Child’s name, age, medical information, and emergency contacts

• School or club attended

• Consent preferences (e.g. photo/video use)

3. How We Use Your Information

We use this information to:

• Manage bookings and attendance

• Communicate important updates

• Ensure the safety and well-being of all children in our care

• Respond to medical needs or emergencies

• Share relevant updates about sessions or future events (if consent is given)

4. Legal Basis for Processing

We process personal data on the basis of:

• Contract (e.g. managing bookings)

• Legal obligation (e.g. safeguarding requirements)

• Consent (e.g. photo permissions, marketing)

• Vital interests (e.g. medical emergencies)

5. Sharing Information

We do not share personal data with third parties unless:

• Required by law or safeguarding authorities

• Necessary for emergency medical support

• You have given explicit consent (e.g. for media usage)

6. Data Storage and Retention

• Data is stored securely in password-protected systems or locked files

• We retain data only for as long as necessary to fulfil its purpose or as required by law (typically no more than 2 years after last contact unless needed for legal purposes)

7. Your Rights

Under UK GDPR, you have the right to:

• Access your data

• Correct or update your data

• Request data deletion (where lawful)

• Withdraw consent at any time

• Lodge a complaint with the Information Commissioner’s Office (ICO)

8. Contact Us

If you have any questions or would like to exercise your rights, please contact:

Prostars
  info@prostars-fse.com
  07717 840231